American Directory of Group Insurance FAQs

Return to the American Directory of Group Insurance pages for:

What is included in the American Directory of Group Insurance?

The American Directory of Group Insurance includes every Form 5500 filed to the Department of Labor for employee health or welfare plans as well as the Judy Diamond Associates exclusive contact information for company decision makers. For more information, please visit our Group Benefits Sales Prospecting page.

How often do you update the data?

As soon as fresh data is released by the Department of Labor and the IRS, we begin our data cleansing process and are able to make it available in the American Directory of Group Insurance within days.

Do other vendors have more up-to-date data than you do?

No. All 5500 vendors access the same data feed from the U.S. Department of Labor. New filings are released by the DOL every month, and no one vendor has new data significantly more quickly than any other.  Some vendors use different methods to assign years to their plans, which can give the appearance of having fresher data than Judy Diamond Associates, but their underlying data is no more current than ours.  Please see the question below for more information about plan years.

I heard that the 2013 filings are already available.  Do you have 2013 filings available?

No vendor will have 2013 plan filing data until the summer of 2014. The most recent data that has been released by the Department of Labor is for plans that began in 2012 and ended in 2013

The Department of Labor classifies the year of a plan’s filing by the date at which the plan begins, which appears on the top of every form 5500.  The DOL’s plan year classification tool can be found here.  The first 2013 form 5500s will not be submitted by employers to the DOL until July 2014.  Until then, when other vendors claim to have 2013 filings, what they mean is that they have filings for plans that began in 2012 and ended in 2013.  That is the same data that Judy Diamond Associates products include right now.  The only difference is that Judy Diamond Associates adheres to the classification system laid out by the DOL to minimized confusion in the marketplace.  Other vendors are attempting to mislead you into thinking there data is more recent than it actually is.

Do other vendors have more filings than you do?

No other vendor has more plan filings than Judy Diamond Associates.

In the American Directory of Group Insurance, a plan that originally went into effect in 2010 and renewed in 2011 and 2012 would be counted as a single plan and would appear as a single entry in your search results.  In products offered by other vendors, that single plan would be counted three times, once for each year it was in effect, and would appear multiple times in your search results.  That allows other vendors to make misleading claims about the sizes of their databases.  It also means that your search results derived from products from other vendors are weighed down by duplicated and outdated data.  Instead of cluttering your search results, we make our historical plan data available in more convenient ways in our products and we don’t use them to exaggerate the size of our database.

Also, even with their double counting, other vendors still do not have as much data as Judy Diamond Associates.  Our American Directory of Group Insurance has ten years of historical plan documents — that’s many more years than what you’ll find other vendors offering.

Where do you get your data?

We obtain our plan data directly from the Department of Labor. The Employee Retirement Income Securities Act (ERISA) requires U.S. companies offering health and welfare plans to their employees to submit to the Department of Labor a Form 5500, which includes a wealth of information about the company and the plans they offer. The Form 5500 is limited to companies with more than 100 employees participating in the health and welfare plans.

We obtain our contact information for companies’ HR, Benefits and Finance personnel directly from the employers themselves.

What is the Form 5500?

The Employee Retirement Income Securities Act (ERISA) requires U.S. companies offering health or welfare plans to their employees to submit to the Department of Labor a Form 5500, which includes a wealth of information about the company and the plans they offer.

What kind of information is included on the Form 5500?

The Form 5500 includes a large amount of detail about each qualifying plan in the United States. The data the form collects includes:

  • Company location
  • Plan Type
  • Plan renewal month
  • Plan assets
  • Brokers, carriers and administrators

How long will I have access to the data?

Subscriptions are sold on an annual basis. You will have access to this database for one year from your date of purchase.

Is there a limit to the number of times I can contact companies or people I find in the American Directory of Group Insurance?

We don’t place a limit on the number of times you can contact companies in the American Directory of Group Insurance, but we recommend that you employ industry best practices when determining the frequency of your contacts.

I am a list reseller. Can I purchase your contact data and distribute them to my customers?

No. Purchasing access to our data is strictly for your individual use. Please view our License page for more details.

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